Essential Tips for Safe File Sharing

Your business probably deals with all kinds of sensitive information multiple times a day. Which means safe file sharing is critical. Here are 6 easy tips for achieving both safe and efficient file sharing: 

Do not send important files over email 

Though this is a quick and easy way. Sending important files via email isn’t always secure as your email account can easily be hacked. Once this happens, any confidential information in those files can be freely accessed by hackers. 

Keep your passwords complex 

Passwords that are more complex are more difficult to crack. Instead of using “opensesame123” as your password, try “0p3nseSAm3!”. You get the point! 

Avoid using USB flash drives 

USBs are more vulnerable to loss, theft, and destruction. In addition, any malware on the USB can spread to other devices to which it is connected. 

Hover Over Links Before You Click 

One of the best techniques in determining if an email is a phishing scam is to hover over the link to verify if it’s truly what you think it will lead to before clicking on it. If it doesn’t match with the link text, assume it is malicious and don’t click it. 

Educate your team 

Employees can be the first and last line of defence against cybersecurity attacks. You could employ the most advanced systems with impenetrable security, but it is equally important that employees know why it’s vital for each and every document to remain in safe hands. 

Use a program designed to share files safely 

Most modern workplace uses cloud storage as a convenient way to share and retrieve data online. Insight Cloud Desktop, for example, is a cloud-based service that offers both security and accessibility for your data. It allows remote access to your desktop environment, including files, programs and apps from a range of devices.