How to Reduce File Size and Send Large Files

May 30, 2024

Large files

Imagine working on an important project, only to find out you can’t share your final draft because the file is too large. It’s not just annoying; it can halt progress and cause unnecessary stress. We’ve all been there—frustrated by the inability to send a large file via email or worried about storage space running out. Whether it’s a high-resolution image, a lengthy video, or a hefty presentation, large files can be a real hassle. But don’t worry, we’ve got you covered. In this article, we’ll walk you through how to reduce file size and provide some easy ways to send large files efficiently.

There are several methods you can use to manage file sizes and ensure your large files reach their destination without a hitch.

 

How to Reduce File Size

1. Compress Files

Compressing files is one of the simplest ways to reduce file size and make them easier to send.

For Windows:
Using Built-in Zip Utility:
1. Right-click the file or folder you want to compress.
2. Select “Send to” and then “Compressed (zipped) folder.”
3. A new zipped folder with the same name will appear in the same location.
4. To send the compressed file: Attach the zipped folder to an email or upload it to a cloud storage service like Google Drive, Dropbox, OneDrive, or SharePoint (see instructions below).

For Mac:
Using Built-in Zip Utility:
1. Control-click or right-click the file or folder.
2. Select “Compress [filename].”
3. A compressed file with the .zip extension will be created in the same location.
4. To send the compressed file: Attach the zipped folder to an email or upload it to a cloud storage service like Google Drive, Dropbox, OneDrive, or SharePoint (see instructions below).

 

2. Upload Your Files to Free Cloud Storage Providers

Using cloud storage services not only helps in sending large files but also in managing your storage efficiently.

OneDrive:

1. Go to OneDrive and sign in.
2. Click “Upload” and select your file (or compressed file).
3. Once uploaded, click “Share” and set the sharing options.
4. Copy the link and send it to your recipient.

Google Drive:

1. Go to Google Drive and sign in.
2. Click the “+ New” button and select “File upload.”
3. Choose the file (or compressed file) you want to upload.
4. Once uploaded, right-click the file and select “Get link.”
5. Set the sharing settings and copy the link to send it via email or chat.

Dropbox:

1. Go to Dropbox and sign in.
2. Click on the “Upload files” button.
3. Select the file (or compressed file) you want to upload.
4. After the upload is complete, click “Share” next to the file.
5. Create a link and set the permissions.
6. Copy the link and share it with your recipient.

 

Expert Tip

You can also compress the file before uploading it to cloud storage. This has several advantages:

Reduced Upload Time – Compressed files are smaller, so they upload faster, which is especially beneficial with slower internet connections.
Less Storage Space – Compressed files take up less space in your cloud storage, allowing you to store more files within your storage limits.
Easier Management – Handling a single compressed file is often easier than dealing with multiple individual files.

 

Dealing with large files doesn’t have to be a nightmare. By compressing files and utilising free cloud storage services, you can ensure smooth and efficient file sharing. Next time you’re struggling with a large file, take a deep breath and try these methods. You’ll save time, reduce frustration, and keep your projects moving forward without a hitch.

And as always, if you need further assistance, you can always contact our support team. We’re always ready to help!


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